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Just like attending meetings and presentations in a round table or in a conference room, there are certain things you need to do, particular etiquettes you need to practice and habits you have to avoid. If you get this right, web conferencing can do wonders for your business.
Do's
Plan Ahead
Prepare you presentation beforehand. Send the necessary materials through email or put them live online so that the attendees will be able to read them before the scheduled meeting and presentation.
Be Punctual
In normal meetings being on time is very important. Web conference is no different. Common sense will tell you that since you don't have to travel to go to the location of the meeting, there is no excuse for being late. It is also impolite to let others wait especially if you are the one who will give the presentation. Besides, all you have to do is to find an available internet connection to be at the meeting.
Location Location Location
Normal meetings are held on places where there is privacy and little or no destructions. This should also be the case for attendees of a web conference; more so if it is video and audio conference. Go to an office or a room where there are no movements (for video conference) and no noise (for audio conference) on the background. Movements and noise are very destructive; avoid them all the time.
Respect The Attendees
Don't be flipping the bird if you don't like what is being said, because on a video conference, everyone will see that and be shocked (and not in a good way if there ever was one). A web conference is a regular meeting held online, so the same rules and etiquette apply.
What Not To Do
Too much movement can be distracting, so keep still and to the point when speaking. If some attendees have low bandwidth internet connections, the extra server load because of you moving around will slow down the WHOLE meeting.
Avoid doing other things whenever you are in a web conference like eating, drinking and using your cellphone. Avoid typing, scanning papers, looking for things inside the drawer and talking to other people. Again, all rules and etiquettes of ordinary meetings still apply in a web conference.
If you are transmitting good audio, background noise can be heard on other lines.
Avoid using wifi signal Wifi is good if you are out and you need emergency internet signal. But during a web conference meeting, try to steer away from it. Wifi can be very unstable that can disrupt the meeting. Avoid wifi signals at the airport, restaurant, park and even in coffee shops.
Avoid putting attendees on hold If you are in a meeting, make sure that your attention is completely there. Putting attendees on hold is rude. It interrupts the flow of the meeting and wastes the time of the participants. If in case you need to do something extremely important, excuse yourself instead of putting them on hold. Go back or reschedule the meeting if you are ready.
Web conferencing is great, especially for long distance communication. However, you must remember that face to face communication at times is best. In either case, use your best judgement to make the right choice... whether digital or traditional.
Do's
Plan Ahead
Prepare you presentation beforehand. Send the necessary materials through email or put them live online so that the attendees will be able to read them before the scheduled meeting and presentation.
Be Punctual
In normal meetings being on time is very important. Web conference is no different. Common sense will tell you that since you don't have to travel to go to the location of the meeting, there is no excuse for being late. It is also impolite to let others wait especially if you are the one who will give the presentation. Besides, all you have to do is to find an available internet connection to be at the meeting.
Location Location Location
Normal meetings are held on places where there is privacy and little or no destructions. This should also be the case for attendees of a web conference; more so if it is video and audio conference. Go to an office or a room where there are no movements (for video conference) and no noise (for audio conference) on the background. Movements and noise are very destructive; avoid them all the time.
Respect The Attendees
Don't be flipping the bird if you don't like what is being said, because on a video conference, everyone will see that and be shocked (and not in a good way if there ever was one). A web conference is a regular meeting held online, so the same rules and etiquette apply.
What Not To Do
Too much movement can be distracting, so keep still and to the point when speaking. If some attendees have low bandwidth internet connections, the extra server load because of you moving around will slow down the WHOLE meeting.
Avoid doing other things whenever you are in a web conference like eating, drinking and using your cellphone. Avoid typing, scanning papers, looking for things inside the drawer and talking to other people. Again, all rules and etiquettes of ordinary meetings still apply in a web conference.
If you are transmitting good audio, background noise can be heard on other lines.
Avoid using wifi signal Wifi is good if you are out and you need emergency internet signal. But during a web conference meeting, try to steer away from it. Wifi can be very unstable that can disrupt the meeting. Avoid wifi signals at the airport, restaurant, park and even in coffee shops.
Avoid putting attendees on hold If you are in a meeting, make sure that your attention is completely there. Putting attendees on hold is rude. It interrupts the flow of the meeting and wastes the time of the participants. If in case you need to do something extremely important, excuse yourself instead of putting them on hold. Go back or reschedule the meeting if you are ready.
Web conferencing is great, especially for long distance communication. However, you must remember that face to face communication at times is best. In either case, use your best judgement to make the right choice... whether digital or traditional.
About the Author:
Peter Werth uses web conferences to manage his international internet business, this is just one aspect of his making money secret, so just click here to discover some more simple advice. This and other unique content '' articles are available with free reprint rights.
By considering above mentioned tips and using tools like webex, gotomeeting, R-HUB web conferencing servers etc. one can conduct effective web conferences.
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