Sunday, September 25, 2011

Maintenance Management Planning: Free Maintenance Management Software

By Arthur Crandal


In the early 90s, the IT costs of corporations rose irrationally, due to the hype that IT would be the panacea for all corporate problems. After the dotcom bust, companies drastically reduced their capital expenditures on IT. Currently, IT expenditure on any installation involves a project management approach involving different functions, and in some cases, this goes to the extreme of hiring business consultants to present the business case for an IT expenditure.

During the same period, software vendors proliferated. They provided software applications for all types of industries, either as stand-alone packages or end-to-end solutions. The initial exuberance and the proliferation faded after the dotcom bust. Many software vendors simply went bankrupt, leading to the drying up of venture capital. Others consolidated for total packages, and the rest were acquired by large IT firms. The big ERP and EAM solutions providers are out of reach for small and medium-sized enterprises. Also, the cost of these solutions for smaller enterprises is not justified. Hence, SMEs go for stand-alone applications that are not expensive.

Logistic Module: Logistics is the method of completing a process from start to finish on request e.g. delivering a product at its desired location, on request. Various tasks involved in this process are Sales and Distribution, Production and Maintenance Management Planning, Materials Management, Plant Maintenance and Quality Management etc among others, all of which are integrated by Logistic module. The various components of this module and example of their functions are: Logistic Module. Sales and Distribution module: Presales support, customer enquiry processing, quotation processing, sales order processing, delivery processing, billing and sales information system. Material Management module: Purchasing operations, warehouse management, inventory, invoicing etc. Production Planning module: Planning & organizing production process e.g. transport and storage of raw materials, by-products and waste etc. Plant Maintenance module: Repair of buildings, maintenance of equipment used in the production process, information about machine usage and possible downtime etc. Quality Management module: All processes related to the quality assurance of the product.

Freeware and shareware can sometimes be implemented for managing the maintenance function. The freeware is a sample given in the hopes that a customer will buy the software later. Hence, there is no free lunch.

Effective cost management strategies helps a team to deliver a finished project within the allocated budget, while also making it as valuable as possible to the company. There is always the possibility of unexpected costs, but preparation in the form of cost management will likely make them much easier to deal with when they occur.




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