Saturday, August 23, 2014

What You Need To Know About Keeping Minute Books

By Deanne Shepard


Getting into the very confusing and fast paced world of business is not for the fainthearted. It takes one strong person to delve into the dog eat dog world of money and finances. To become a successful entrepreneur, one must have the perfect mix of courage, creativity, daring, nerve, and a meticulous appreciation for all the minute details.

While everyone can have all these qualities and more, the very successful ones do not make it alone. Instead, they have affiliated themselves with a bigger group. After all, there is great power in numbers, which is why a corporation is very successful when it has accumulated loads of partners. These groups of companies also keep meticulous records in minute books, so as to assure of credibility and transparency that is important for every successful partnerships.

This book, like most others, tell a pretty engaging story. It tells about the history of the entire corporation, from its humble beginnings to all the things it has ever undergone just to get to the point where it is as of the present. This very important story is nestled in the arms of the company secretary, one who also serves as a scribe that jots down the new chapters in the tale of growth of a certain venture.

This one leaves a trail that allows all owners, shareholders, and legal counsels to look back at all the decisions made by a corporation regarding every single transaction that has ever been made under the name of the corporation in question. It is also a very important audit back up wherein one can determine the effective dates for tax purposes and establish justification for fixed obligations and accrual of certain expenses.

They also allow for an unbiased audit. With a well recorded book, it is easy to determine the varied effective dates for taxes. They also allow the company to safely justify their fixed obligations and accrues. They serve very important roles in terms of company efficiency and security. Since they are of utmost importance, they need to be all kept together in a very safe location.

Not everything is kept in this record book. Most of the time, this includes records of agreements between parties, resolutions from shareholder meetings, decisive matters that rose up from director meetings, and the like. Articles of incorporation and corresponding by laws are also found inside.

Apart from ease of access, there is a wide spectrum of reasons that make a company keep an updated book. They, for one, protect every shareholder and everyone who has made a significant investment in a certain project. It allows these people to be given a certain degree of protection from personal liabilities.

It also makes each other place their trust upon one another. It is not a very surprising fact that people often push their personal interests over that of the entire group, and this is one of the reasons why most companies fall. The books then allow everyone to be aware of all the actions being done by the group, and all the little ones in between.

Lastly, they allow third parties to look into it with ease. Most companies often turn to these third party providers for help, such as bankers and other financiers. A well updated plan will help the company receive all the assistance they can get.




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