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Organizations that handle thousands of documents as part of their business and office work, and use up valuable office space for storing them, can find a solution in Document Scanning Services. These services scan your paper documents, update and systematize your filing system so that documents are not lost or stolen, and make data accessible at all times. Below is a highlight of the selection process and benefits of Atlanta Document Scanning Services (DSS).
To begin with, DSS enhances optimum use of office space. Storing paper files like business communications, articles of interest, receipts, purchase orders, drawings, microfiche and invoices takes up a lot of space at your workplace. What is even more worrying is the fact that, the amount of space you need keeps growing as you generate more and more paper.
Choosing the DSS provider is particularly crucial. As the business grows, papers also increase to unmanageable proportions. Office space is limited and infrastructure available for storing records is not enough. Therefore, to manage the ever- increasing number of hardcover records, companies have to spend much time and money and are forced to spend less on their central activity.
This services also serves to reduce Administration Costs. According to research, one office worker can use up to 45 minutes per day searching for lost files or data items that have been filed incorrectly. If your records are scanned and managed using specialist software, they will be readily available and at the touch of a button. Studies show that a team of ten staff could realistically save over $1,000 by implementing document scanning. This is a significant saving for any SME. Over an even larger company, it's easy to see what a significant impact this could have on a business's bottom line.
The other factor that fall into play is storage and technologically Advancements. Before you go ahead and hire a professional service, you need to determine whether they have all the latest technology at their disposal. Storage - The service you intend hiring needs to have suitable facilities for storing large amounts of documents and records. After all, they will need to store all of your company's documents safely during the time it takes them to scan each one.
In addition, the providers should be in a position to offer you with the desired output layout for scanned documents. The quality of the output must be excellent. The individual or institution you are contracting for the project must adhere to the right process of handling both the input and the scanned output. Other important factors in the selection include availability of specialists and quality controllers and some discounts.
The DSS is profoundly important in many aspects. It is very difficult and time consuming to manage and locate papers from the mass of records in your office. Most often, important papers tend to be misplaced or lost. To overcome such problems, most vital materials can be selected and converted into a soft copy for ease of storage, dissemination and management. About 3000 items can be digitally stored in one CD. Hence, you can imagine the saving on space.
Simply put, ensure to take some time in making the right DSS investment. Define your requirements; whether to outsource the service or invest the equipment yourself. Most services offered by providers include bulk scanning, data conversion, data entry, forms capture, work flow and post-room functions. Whatever your choice, ensure to satisfy your needs.
To begin with, DSS enhances optimum use of office space. Storing paper files like business communications, articles of interest, receipts, purchase orders, drawings, microfiche and invoices takes up a lot of space at your workplace. What is even more worrying is the fact that, the amount of space you need keeps growing as you generate more and more paper.
Choosing the DSS provider is particularly crucial. As the business grows, papers also increase to unmanageable proportions. Office space is limited and infrastructure available for storing records is not enough. Therefore, to manage the ever- increasing number of hardcover records, companies have to spend much time and money and are forced to spend less on their central activity.
This services also serves to reduce Administration Costs. According to research, one office worker can use up to 45 minutes per day searching for lost files or data items that have been filed incorrectly. If your records are scanned and managed using specialist software, they will be readily available and at the touch of a button. Studies show that a team of ten staff could realistically save over $1,000 by implementing document scanning. This is a significant saving for any SME. Over an even larger company, it's easy to see what a significant impact this could have on a business's bottom line.
The other factor that fall into play is storage and technologically Advancements. Before you go ahead and hire a professional service, you need to determine whether they have all the latest technology at their disposal. Storage - The service you intend hiring needs to have suitable facilities for storing large amounts of documents and records. After all, they will need to store all of your company's documents safely during the time it takes them to scan each one.
In addition, the providers should be in a position to offer you with the desired output layout for scanned documents. The quality of the output must be excellent. The individual or institution you are contracting for the project must adhere to the right process of handling both the input and the scanned output. Other important factors in the selection include availability of specialists and quality controllers and some discounts.
The DSS is profoundly important in many aspects. It is very difficult and time consuming to manage and locate papers from the mass of records in your office. Most often, important papers tend to be misplaced or lost. To overcome such problems, most vital materials can be selected and converted into a soft copy for ease of storage, dissemination and management. About 3000 items can be digitally stored in one CD. Hence, you can imagine the saving on space.
Simply put, ensure to take some time in making the right DSS investment. Define your requirements; whether to outsource the service or invest the equipment yourself. Most services offered by providers include bulk scanning, data conversion, data entry, forms capture, work flow and post-room functions. Whatever your choice, ensure to satisfy your needs.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Atlanta Secured Documents Management Services he recommends you check out www.docufree.com.
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